Appeals for Probation
We are now accepting appeals for probation for Spring 2021.
Academic Advising is here for you. We understand that the COVID-19 (CV19) crisis and mid-semester transition to all online learning has led to unexpected challenges for many in our campus community. Our team remains available to support you during this extraordinary time. If any concerns about your academic eligibility status, we encourage you to reach out. You can also check out our Covid-19 FAQs (pdf)
Students who have faced extraordinary circumstances and now have an academic eligibility status of “Suspension” or “Ineligible” and/or a financial aid SAP status of “Below Standards” may appeal for probation to restore academic or financial aid eligibility. Approval for Probation is required for students to enroll in any class in any term, including Carolina Courses Online and Summer courses. Please review the content on this website to prepare your appeal.
You are strongly encouraged to meet with a member of our Advising Team to discuss options for restoring your Academic Eligibility. You may also wish to meet with the Counselor & Coordinator for Academic Appeals to discuss any questions you have regarding the Appeal process.
We invite you to watch the virtual workshop below (slides available here Appeals Prep Workshop Slides PowerPoint download):
Students with questions regarding course drops or grade appeals should consult the Academic Difficulty and Appeals page.
The University of North Carolina at Chapel Hill is committed to helping our students reach their full academic potential. Students are encouraged to give thoughtful consideration to their academic and personal goals leading them to take responsibility for their academic choices and decisions.
You will also need to prepare the following documents:
- All Appeals require that you upload this document to the electronic appeal form.
- Write the letter as a Word document.
- Present a compelling explanation of your academic performance and why you believe you should be granted a term on Probation.
- Detail your request and any relevant extraordinary circumstances.
- Be as complete and concise as possible.
- Explain how your circumstances affect your academic performance.
For tips on writing a Letter of Appeal, see the Appeal Resource Guide.
- All appeals require that you upload this document to the appeal form.
- Write this Plan as a Word document.
- The plan should detail the steps you will take to return to Good standing and the courses you will enroll in should your appeal be approved.
For tips on writing your Plan of Action, see the Appeal Resource Guide.
3. Supporting Documentation (required)
- Appeal submissions that do not include supporting documentation (e.g. doctor’s note, letter from a professor, financial statement) are more likely to be denied. If you have questions regarding appropriate supporting documentation, contact Jessica Lambert Ward, Counselor and Coordinator for Academic Appeals.
- Scan supporting documents to your computer so that you may upload them to the electronic appeal form.
- Supporting documents are the student’s responsibility and must be uploaded to the appeal form. Do not fax or send documents separately.
- The Letter of Appeal should draw an explicit link between your supporting documentation and your request.
- If providing medical records, review and redact your medical records so you are providing only what is necessary. Please do not send lengthy medical records.
- Special note regarding missing grades: If you are currently enrolled in courses at UNC-Chapel Hill or elsewhere and have not received all grades for the term/semester, you must include confirmation of expected grades with your appeal. Consider emailing each professor to request written confirmation of submitted coursework or provide a screenshot of Sakai’s Gradebook (be sure this screenshot includes your name and course number).
For tips on including supporting documentation, see the Appeal Resource Guide.
1. Confirm the appeal deadline for the term in which you would like to enroll.
2. Familiarize yourself with the required elements of the appeal — letter of appeal, plan of action, and supporting documentation.
3. Review the Appeal Resource Guide.
4. Ask when you have a question. We are here to help you in reflecting on your academic journey so that you might prepare an appeal that best demonstrates your goals and plan for moving forward.
When completing the appeal for probation, students will be prompted to provide the number of credit hours they seek to enroll in for the term in question. We strongly recommend that you reference tuition and fee information when considering which of these enrollment options is the best fit for you.
- Full-time enrollment – enrollment in 12+ credit hours
- Full-time with underload – enrollment in 6-11 credit hours.
- Part-time Classroom Studies – enrollment in 8 or fewer credit hours. This is a good option forstudents seeking to enroll in less than 8 credit hours over multiple terms, or less than 6 hours for a specific term. Students considering a switch to Part-time Classroom Studies should meet with an academic advisor to discuss how rules governing this option may impact academic progress.
- No preference
Additionally, the Appeal Review Committee may determine that a student is limited to enrolling in a given number of hours in order to focus on finding balance and improving academics. The maximum number of hours a student can enroll in are communicated in the letter of approval. If this occurs, the student must take action to adjust the course schedule as advised in a timely fashion to make sure that tuition and fees, and financial aid, are assessed correctly.
|Term||Application Available||Appeal Deadline||Return to Carolina Deadline||SAP Deadline|
|Spring 2021||mid September||December 14, 2020* at 12PM EST||December 11, 2020||December 4, 2020|
|Summer I 2021||mid January||TBD||April 30, 2021||TBD|
|Summer II 2021||mid January||TBD||June 11, 2021||TBD|
|Fall 2021||mid January||TBD||August 2021||TBD|
*Students seeking to Return to Carolina for Spring 2021 must appeal for probation by November 15, 2020 at 11:59PM EST to allow enough time to register for courses.
All students are encouraged to submit their appeal in advance of deadlines posted above to ensure that a decision is received prior to the start of term. Appeal decisions are typically received within two weeks of submission.
We understand that many students may need to submit the appeal for both Probation and Satisfactory Academic Progress (SAP). Walk through the instructions for how to check your SAP Eligibility to learn whether you will need to appeal to maintain financial aid. Should you have additional questions regarding your financial aid eligibility, contact the Office of Scholarships and Student Aid.
If you were not enrolled in on-campus courses during the most recent semester (fall, spring) OR you withdrew during the most recent semester, you must submit the Return to Carolina survey in order to re-enroll at Carolina for all courses during any semester or term. This includes Carolina Courses Online as well as Summer courses. If you were enrolled in Summer courses, you will not need to apply for readmission to enroll in that Fall term.
Students planning to return to the University after a semester or more away are strongly encouraged to complete the appeal for probation and Return to Carolina survey at least 2-3 weeks in advance of the posted priority deadline.
- The Return to Carolina survey is a separate process from the Appeal for Probation. Students are encouraged to submit the survey and the appeal for probation around the same time; however, please note the unique deadlines for both processes.
- Important Note: Due to the adjustments to this year’s academic calendar, we encourage students who plan to return to the University for Spring 2021 to submit both the Appeal for Probation and the Return to Carolina survey before November 15, 2020.
All appeals are reviewed on a case-by-case basis. However, the following guidelines are considered for both appeals for probation and SAP eligibility:
- Semester or term GPA of at least 2.0 (semester or term GPA of at least 2.3 preferred)
- Demonstrated academic improvement.
- Engagement with prior support services, specifically within Academic Advising.
- Engagement with resources and support across campus or in the community.
- Specific and realistic Plan of Action.
- Demonstrated resolution of problems that led to current academic standing.
- Use of time while away from the University, if appropriate.
Please note that these guidelines inform our decisions, but do not dictate them.
We strongly encourage you to use this opportunity for personal reflection and intentional action. Review the evaluation guide for more information.
We recommend that you complete your letter of appeal, develop a plan of action and gather your supporting documentation before engaging with the appeal form. In order to streamline your appeal request, please make sure you that you upload your appeal materials to the appropriate form:
- Students who have an active ONYEN and access to ConnectCarolina, you should submit the appeal in ConnectCarolina; detailed instructions for accessing the appeal form can be found here.
- If you are returning to Carolina after taking time away, upload your appeal materials via the online form found here. NOTE: This form should be used ONLY by students who have an inactive ONYEN and do not have access to ConnectCarolina.
STATEMENT OF NON-DISCRIMINATION
The University of North Carolina at Chapel Hill is committed to equality of educational opportunity. The University does not discriminate in offering access to its educational programs and activities on the basis of age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status. The Equal Opportunity and Compliance Office (137 E. Franklin Street, Suite 404, CB #9160, Chapel Hill, NC 27599-9160 or (919) 966-3576) has been designated to handle inquiries regarding the University’s non-discrimination policies.
Members of the Appeal Review Committee are considered Responsible Employees. When someone discloses an incident of discrimination, harassment, sexual violence, interpersonal violence, or stalking to a Responsible Employee, that employee must share that information with a staff member in the Equal Opportunity and Compliance Office. If you have questions or concerns about the sharing of your information contact the Counselor and Coordinator for Academic Appeals.